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Tips For Keeping Your Virtual Employee Connected With Your Team

The entire team of Hire an Assistant is virtual and we love everything about it!

Nowadays, modern technologies have opened up the possibilities of building a virtual team in so many different scenarios, which we couldn’t have imagined even 5 years ago.

It’s very important to understand that working with a virtual employee is very different from actually sharing an office space with a physically-present team.

So, here are a few tips on keeping your virtual employee connected with your team:

Communicate

It’s important to remember that when it comes to communication with virtual employees, it’s the quantity that matters the most.

Make sure you communicate regularly with your virtual employee and use as many channels as you can, as there’s no alternative for staying connected.

So, regular phone calls and video chats with your virtual employee will go a long way towards keeping you connected.

Also, encourage your physically-present team members to adopt the same approach in the way they communicate with your virtual staff.

Build Trust & Respect

With hire virtual employee, you can’t actually see when they are at work or get responses from them immediately, also maybe due to time zone differences you are not even working at the same time.

If you have physically present team members in your office, as well as a virtual team member, there can sometimes be issues about who’s really “working” and “when”.

So, it’s important that your virtual assistant knows that you trust her/his skills and reliability, and that your physical staff regularly hear about that virtual employee’s accomplishments, which will help build trust and respect in your team, regardless of their geographicaal location of presence.

Give Rewards

It’s always great to get encouraged by email or phone, but for virtual employees not receiving a show of confidence for their accomplishments can get draining.

Make sure you give rewards that are easily distributed and enjoyed such as; gift cards, a handwritten note in the mail, flowers delivered to their home or general professional incentives, which will help hire virtual employee know you haven’t forgotten about them.

So, next time you bring in donuts and coffee for your physical team, send your virtual assistant a Dunkin Donuts gift card with a note asking her/him to bring her donut and coffee to the next video conference.

Keep Up The Team Spirit

Nowadays, there are more tools than ever to help your virtual employee connected with your team like through; Skype video chats, Google Hangouts and conference calls, all these tools help your virtual workforce stay connected with your team, while also building your team’s cohesiveness.

Moreover, if possible do bring your team members together physically like for an annual meeting, a team outing or a conference, which will help build the levels of trust and respect in your entire human resource personnel.



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