Contrary to the typically projected image of a secretary that involves nothing more than getting coffee, answering calls and managing the cleanliness of your desk, an executive secretary’s value of work extends way beyond that.
Executive secretaries perform high-value and high-performance administrative work that mainly includes preparing presentations and plans for executive level meetings, making smart use of the technology employed by the company to manage daily functional tasks and most importantly, managing and keeping secure the important documents pertaining to sensitive information about the company and its performance.
It is the sensitivity and high-importance of the work that executive secretaries do that sets them apart from an average secretary.
In recent times, when almost all businesses have adopted a multi-dimensional approach, the need for upper management or executive employees to have executive secretaries is more than ever before. Read the following to know how and executive secretary can take care of the tasks on your ‘to-do’ list;
When it comes to list of tasks to be completed, what often vexes executives the most is deciding as to which task needs more attention and priority. Since an executive secretary is an active part of your organization and is already managing a lot of your work, he/she can very well assign priority and level of importance to each task so it gets streamlined and easier to complete them. When things are left open-ended, especially in organizations, it gets extremely difficult to determine which is more vital than the other. Priority setting is central in such matters. It is the executive secretaries that manage it in liaison with the correspondence they do with you all day.
Next to setting priorities on tasks is the even more crucial step of following progress. When there is a multiplicity of tasks that an executive has to look into, the importance of an executive secretary reflects itself in how this person manages the necessary correspondence and keeps a streamlined track of progress on each. In the absence of an executive secretary, it is highly likely that certain high-value tasks and correspondences get mixed up, bearing a question mark on the work quality of an organization. When an executive himself can hardly squeeze time to look into such administrative work, an executive secretary us specially meant for this job, implying that he/she can do it much better.
All tasks, centrally, have communication running them. Whether it is handling a client, getting necessary information to expedite a procedure or sorting out regular ambiguities with external partners of the business; it is consistent communication that enables all of it. Same holds true for the very important to-do list. Often the tasks involve communication which you don’t have the time to do yourself since it is a constant process. An virtual executive assistant can steer the tasks towards completion by becoming the bridge of necessary communication between you and your partner businesses.
Now that you know how much help an executive secretary can be in handling and facilitating the growth of your business, it’s time for some action.
Hire an executive secretary today from Hire an Assistant!
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